PRESENTER GUIDELINES

Before the Conference

​​Prepare Your Presentation

• All presentations must include a disclosure slide that describes any relevant financial or commercial interests in the last 12 months. If there are no disclosures, the slide should state: "The presenters have no relevant financial relationships with any commercial interests to disclose." 
• Presentations in Microsoft PowerPoint are preferred and should be Widescreen format (16:9 ratio). 
• There is no slide limit for oral presentations except Lightning and Learner Showcase presentations which are limited to 5 slides.
• Fonts should be easy-to-read typeface, such as Helvetica, Arial, Calibri, and Tahoma. Use of fonts not included in Windows can lead to words that bleed into graphics.
• Avoid light lettering on a light background, or the use of red or green text to be considerate of those who have color deficient vision.
• We encourage all speakers to bring a back-up of their presentation on a USB flash drive/memory stick. 
• Due to unpredictable performance of hotel internet connections, do not plan to use a live internet connection for video streaming.

​Submit Presentations 

• ​You are required to upload your final presentation for your use during your session. You may not load presentations in the session room. 
• ​Maximum file size for presentation uploads is 100 MB.  If your file exceeds this size, please save and upload as a PDF.
• Do NOT upload Handouts. Handouts are optional. Speakers are required to post their handouts in Whova within their session description, either as a downloadable document or a link.​

UPLOAD PRESENTATION

Final Presentation Materials Due: 
​​Friday, April 10, 2026

​Submit Learner Showcase One-Pager and Optional Handouts for all Presentations

• You can include links (from a shared drive) to handouts within your Session Description. You may also provide onsite copies for distribution.
• APTR will not make copies or distribute session materials and does not reimburse for copying or supplies.​​

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​​At the Conference

• Arrive in your scheduled meeting room at least 5 minutes before your presentation to introduce yourself to the session facilitator and get settled.
• Your presentation will be loaded on the computer in your presentation room in a folder named for the day of your presentation.
• Computers in session rooms are Windows-based PCs, using the latest version of Microsoft PowerPoint.​
• Speakers are not permitted to load their slide presentations onto the computers in the Session room.
• If presenters have extenuating circumstances that require a replacement of their uploaded presentation during the conference, you MUST notify the registration staff IN PERSON to receive instructions by 5:00 pm the day before your presentation.​

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​Audio/Visual

• All presenters (except roundtables) are required to use the provided PC laptop computer for their presentation content. Presenters will not be permitted to use their personal laptops or other presentation devices without making prior arrangements. 
• All session rooms will be equipped with a laptop computer, projector, screen, podium, microphone(s), and head table.
• Standard Wi-Fi is provided by the hotel.
• No additional audio/visual equipment or requests will be accommodated.

Presentation Types & Lengths

• Educators, Researchers & Practitioners
• Students, Residents & Trainees

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These presentations must be planned, led, and presented by faculty and/or professionals but can include student/trainee participation. 

Seminar Presentation
20-minute session including Q&A
Featuring a single presenter or co-presenters sharing research findings, program innovations, or scholarly insights. Ideal for focused topics with clear outcomes or implications for prevention and population health education. Includes discussion and/or Q&A.

Panel Discussion
45 minute moderated session
Presenters offering diverse perspectives on a shared theme. Encourages dialogue and audience interaction around complex or emerging issues.

Roundtable Dialogue
25-minute facilitated discussion
Encourages peer exchange, reflection, and collaborative problem-solving. The abstract submission should include a summary describing the problem or issue, its significance, the questions to be posed, and a plan for engaging the participants.

Interactive Workshop
60 minute
Hands-on session with structured activities designed to build skills, explore frameworks, or apply concepts in real time. Workshops should include active learning strategies and clear takeaways for participants.

Lightning Presentation - New format
Flexible format designed to replace poster presentations in a more dynamic format.
5-minute presentation
Given in rapid format, using a maximum of five slides, ideal for highlighting projects, pilot studies, case examples, or concise updates. Presentations focus on key lessons learned and practical applications. 

The work submitted must have been completed while you were a student, resident, or trainee. You’re welcome to submit, even if you’ve since graduated or now also have a faculty or professional role. Just make sure your abstract highlights the work you did in your learner role and lists the school, residency, or training site you were enrolled at the time.​

Learner Showcase - New format
5-minute rapid-format presentation.

​This high-visibility platform provides emerging scholars with the opportunity to share their work, gain peer recognition, and receive faculty feedback. Replacing traditional posters, the format is designed to be dynamic and engaging, with a maximum of five slides. One slide—poster-style or highlighting key conclusions—must be uploaded prior to the conference into the conference app.

Showcase Awards
Select student, resident, and trainee presentations in the Learner Showcase will be recognized for clarity, relevance, approach, and presentation quality. Award winners will be announced and recognized during the annual APTR Luncheon